MICE Solutions · AI Smart Forms

AI-powered forms to manage doc collection & payments

Automatically authenticate passports, collect attendee information, and manage inventory preferences — from 1 to 5,000 attendees without manual effort.

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98%

AI extraction accuracy

80%

reduction in manual data entry

< 2 min

per 100 passports scanned

manual chasing of attendees

How it works

From upload to verified
in under 4 minutes

in under 4 minutes

Bulk-upload passport scans or photos via web, mobile, or WhatsApp. Supports JPG, PNG, and PDF.

AI Reads & Extracts

AI reads name, DOB, expiry date, nationality and passport number from every document in seconds.

Validate & Flag

Cross-checks names against booking data, flags expiry issues and name mismatches with suggested fixes.

Export & Distribute

Verified data populates your booking system. Documents distributed to travelers via WhatsApp or app.

Customize & share branded forms

Build multi-question smart forms tailored to your event — collect passport details, dietary preferences, room choices, T-shirt sizes, and payment info in one flow. Share via link, QR code, or WhatsApp broadcast.

✓Multi-question types: text, dropdown, file upload, date picker
✓Branded form design with your logo and event colors
✓Conditional questions based on responses captured
✓Destination-specific templates to clone and save time
✓Real-time response tracking and completion rate dashboard

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Crowdsource information at scale

Use our bulk communication channels and real-time tracking tools to collect data from 1 or 5,000 attendees seamlessly. Track who has submitted, who hasn't, and send automated reminders to non-responders.

✓Bulk WhatsApp and email invitations to form links
✓Real-time submission dashboard with completion percentage
✓Auto-reminders to non-submitters at scheduled intervals
✓CSV export of all responses for downstream use
✓Manage hotel, flight and activity inventory preferences per person

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Smart Validation

Mismatches flagged
before they become problems

Travelexic cross-checks every extracted name against your booking manifest — catching typos, nicknames, and maiden name discrepancies before you submit to the airline or visa agent.

✓Name matching against booking list with fuzzy logic
✓Visa eligibility check by nationality + destination
✓Passport expiry validation (6-month rule)
✓Auto-flags duplicates and missing documents

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Common questions

Frequently Asked Questions

We achieve 98%+ extraction accuracy across standard international passports, Indian e-passports, and most travel IDs. The system flags low-confidence extractions for manual review automatically.

The AI flags the document as low confidence and routes it to a manual review queue. Your ops team gets a notification with the specific field that failed — they can correct it directly in the platform without re-collecting from the attendee.

Yes. Attendees receive a WhatsApp link to a mobile-optimised form. They can upload their passport photo directly from their camera roll — the AI does the rest.

Once processed, Travelexic generates a personalised travel kit for each attendee — containing their visa copy, e-ticket, hotel voucher, and itinerary — and delivers it via WhatsApp in one tap.

Yes. All document data is encrypted at rest and in transit. We are SOC 2 Type II compliant and documents are auto-deleted from our servers 90 days after trip completion, per your data retention policy.

See AI Smart Forms in action

Book a 20-minute live demo — we'll process a sample batch of passports in real time so you can see exactly how it works.

Book a free demo Back to MICE platform →